Exercise: Presentation Sheet


For this exercise you will be laying out a sheet of drawings. This type of sheet is for presentation purposes. unlike drawings that are used for construction which might include a border and titleblock. This sheet will simply be an arrangement of two dimensional drawings and renderings with titles.


Objectives/Outcomes and Assessment Criteria

Students will acquire and demonstrate: 

1. technical competency in file management, working with multiple viewports, arranging images and drawing content. 

2. sense of craft through presentation of the work, 

3. design aptitude in the ability to solve an organization problem in a manner that is orderly and logical.

4. judgment in the selection and arrangement of views. 

5. consideration of limitations and constraints in the problem solving process.


PS.1. Go to paper space (layout view) in your current drawing.  To enter paper space left-click on the Layout1 tab at the bottom of the screen.


PS.2. Create the layers described below. The "G" indicates that they are graphic layers. 

PS.3. Change the color of layer G-sheet to magenta. Change the color of the viewport layer as well. The color is your choice. Change the color of G-text to 251 which is one of the gray colors below magenta. The text will print with a slight graytone.


PS.4. Change the setting of the G-viewport layer so it does not print. Click on the Printer icon to change its setting. Objects drawn on the G-viewport layer may be visible on the screen but will not print. 


PS.5. Next you will be drawing the sheet. Set your current layer to G-sheet. Start by drawing a rectangle that represents the perimeter of the sheet. 


PS.6. You will be prompted to select an initial point for your rectangle. It is possible to simply click on a point on the screen, but it would be better to specify a coordinate point. Input a zero, then a comma, then another 0. The lower left corner of your rectangle will be at coordinate point 0,0.

For the second point input 36, then a comma, and 24. This will set the upper right corner at coordinate point 36,24.  

PS.7. So that you can see the entire rectangle, type Z for zoom and select the Extents option.


PS.8. Erase the existing viewport which shows the content in model space. You will be making new viewports.

PS.9.  Set your current layer to G-viewport. Generate four viewports. Two viewports will be for the plan drawings. Two viewports will be for the section drawings. Set the scale to 1/8”=1’-0” for the four drawings.


PS.10.  Attach four images as external reference files by type XREF at the command line. Two images should be the section perspectives. Two images should be interior camera views. If you click on an image you can stretch it by its grips as needed.

PS.11. Arrange the viewports and image files into a balanced composition. Consider alignments and centering. Avoid "eyeballing" the placement of the drawings. Instead use guidelines to create alignment between the various drawings. Be consistent about spacing between the drawings and images.


PS.12. Create a new text style. The font should be easy to read. Make the new text style the current one.

PS.13. Set your layer to G-text. Add titles below each drawing. The text will be aligned to the left edges of the images. Text should be ¼” high.


Text style.jpg

PS.14. In preparation for printing you will need to download a file that controls the lineweights in our printed sheets and place it in a folder where AutoCAD looks for these types of files. One has been created for you at the following link: link to wright.ctb. Once you have gone to the link click on the Download button.

The settings for this file cause colors 1-10 to print in black at the widths shown below. 


PS.15. The downloaded file called wright.ctb now needs to move to the proper folder so AutoCAD can find it. Look for the file in the download folder on your computer. When you find the file, click on it and then right-click. Select Copy.

PS.16.  Find the manage plot style folder as shown below. Once you are in the folder, right-click and select Paste. You should see the file in the list. Close the window by clicking on the X in the upper right.



PS.17. Now you are ready to set up the file for printing. In your Layout view zoom out by typing Z and choosing the Extents option so you see the entire rectangle with the portrait orientation. Open the Page Setup dialog box. 

PS.18. Create a new layout by 1.) selecting New and 2.) giving a name to your layout. Name the setup with you last name and first name followed by Layout.


PS.19. When you click OK, you will be taken to the window below where you can edit the settings of the page setup. Make the setting changes shown below. Also, note that when you change the Plot Area from Layout to Window, you will see the Window button appear next to it. When you click on that icon, you will be taken to your layout. In your layout click on the lower left and upper right corners of your 36" x 24" rectangle. 


PS.20. When finished, click OK. Then set the new page setup to current by clicking on Set Current. Click OK when finished. You should see that the white area is now aligned with your rectangle. Now the page is ready for printing, but there are a few more steps needed before we do.

Set Current.jpg


PS.21. The sheet is now ready to print. To initiate the plotting go to the Plot window as shown below or type PLOT at the command line. 


PS.22. The Plot window looks very similar to the Page Setup window. All of the settings that you made during the Page Setup steps should be visible in the window because you set your new setup to be current. Click on Preview at the bottom of the screen. Verify that the viewport boxes do not appear in the preview before making your pdf.

PS.23. If you are ready to print, click OK. You will be making a digital print in the form of a pdf file. The pdf is the digital version of the paper print. You will be asked to locate the file and give it a name. Locate the file by Browsing to the desktop or external device. Name the file with the same name as your drawing file.

PS.24. Save your AutoCAD file. Always do this before uploading. Upload BOTH the drawing file and pdf to your Google Drive folder.