Working with Sheets

Planning your Sheet Size

One of the first steps to setting up sheets is to do a little planning. The selection of a sheet size is depending on the physical size of your project, the scale of your drawings, and the desired size of your sheet. Generally, I prefer to use the smallest sheet possible, but that must be weighed by the size of the project. A small sheet is more manageable, but too many sheets can make navigation through the set cumbersome.

If you building is a few stories high, use a floor plan to determine the size of your sheets.  If you have a project that is taller than than its length and width in plan, then use an elevation to determine the sheet size. 

VIDEO:  Planning a Sheet Size in Revit (click on the image below)

PL.1. First, determine the ideal scale for the plans and elevations of your project. Using a small residential project as an example, you might start with 1/4"=1'-0" plans. The planning for a larger commercial or institutional project might begin with 1/8"=1'-0" plans. Standard sheet sizes within the Revit templates include 8.5"x11, 11"x17", 17"x22", 22"x34", 34"x44" and 30"x42". Custom sizes can be created, but these sizes are fairly common. Starting with a rough idea of the size of the plans, sections, or elevations at 1/4"=1'-0" or 1/8"=1'-0", you can establish a sheet size. You can also visually get a rough idea of the desirable sheet size but working within your project.

PL.2. Go to one of your floor plans. Change the scale of your plan be clicking on the current scale at the bottom of the screen. For residential construction 1/4"-1'-0" is an appropriate scale. For institutional or commercial projects like a motel 1/8"=1'-0" is more common. 


You may notice that the scale of the graphics.

PL.3. Next go to View ribbon and select Sheet.


PL.4. A list of preloaded sheets will appear. Select one and click on Ok at the bottom of the dialog box. Keep in mind that you may need to try more than one sheet size. Too much white space should be avoided. 


PL.5. By clicking on Ok, you have added a sheet to your project. Open the sheet through the Project Browser.


PL.6. Explore possible sheet sizes. A floor plan should fit with space around it for dimensions, but too much empty space on your sheets should be avoided.


Editing Templates

ET.1. Make a copy of an existing sheet template. Modify the template to include needed content. Remove the Revit label that appears in the upper right. 

VIDEO:  Generating New Sheets from Templates in Revit (click on the image below)

Setting Up Sheets

SS.1. Begin setting up sheets. Rename the sheets as necessary. To do this 1.) right-click on the sheet name in the Project Browser and 2.) select Rename. Keep in mind that you can rename all views in this way.


If the sheet number and Name are parameters on your title sheet, they will automatically change on the sheet. See below.


SS.2. Sometimes there is no title block on the cover sheet. To do this make a copy of your template and make a new family. Be careful not to overwrite the current one that is stored in you project.  

The cover sheet can be numbered A001 and named Cover. Often the cover sheet is not listed in the Drawing List. To do this go to your cover sheet. In the Properties panel uncheck the box so that the sheet does not appear in the drawing list. 


SS.3  There are conventions to organizing a set of drawings. Generally, the idea is to go from the more general to the more specific. Structural, Mechanical, and the drawings for other disciplines may be included in a set, but for this course we are concerned with the Architectural Drawings. 

The numbering system varies, but the general order of drawings is often as follows:

A-001. Cover, sheet list or index, graphic legends, site plan, and sometimes an image or graphic associated with the set. Include one rendered view of your project on the cover. The site plan should be half the size of the floor plans or smaller. If the floor plans are 1/8"=1'-0", then the site plan might be 1/16"=1'-0" or 20'-0"=1'-0". This will depend on the size of your site. The sheet list should be located toward the right side of your sheet because the set will be opened like a book and having the list on the right is more convenient.

A-101, A-102, A-103, etc. Plans

A-201, A-202, A-203, etc. Reflected Ceiling Plans

A-301, A-302, A-303, etc. Building Elevations

A-311, A-312, A-313, etc. Building Sections

A-401, A-402, A-403, etc. Wall Sections and Exterior Details (if you have them)

A-501, A-502, A-503, etc. Interior Plan Enlargements and Interior Elevations (If you don't have wall sections and exterior details, make this series A-401, A-402, etc.)

A-601, A-602, A-603, etc. Interior Details (if you have them)

A-701, A702, A-703, etc. Door and Window Schedules, Finish Schedules

If there is little content on a sheet, combine the sheet with another. For example, the schedules can all go on one sheet. They can also go on detail sheets.

Controlling Graphics

CG.1. You can control the visibility of objects using the Visbility/Graphic Override dialog box. In the example below the column lines are being turned off. To control the visibility of content, 1.) click on the view, 2.) click on Edit next to Visibility/Graphics Overrides in the Properties panel, 3.) Click on the tab for the Category (Annotative Category) of the object you wish to turn off, and 4.) uncheck the box for the component.


CG.2. You can move annotative content like section targets so they fit within the sheet borders as follows: 1.) Click on the object, 2.) click on the blue circle, and 3.) drag the object to the desired position relative to the Crop Region. 


CG.3. Move the Elevation Targets can also closer to the plan. The check mark indicates the active elevation(s) for that target.


CG.4. Level Annotations can be moved by clicking on them. Move them and maintain alignment for all of them, click on the circle and drag them to the new position.


CG.5. Go to your new sheet. Drag a plan from the list in the Project Browser to one of the sheets. When you drag an view to a sheet, Revit will automatically update any views associated with it.


CG.6. Create new sheets as needed for all of the views in your project. Drag the views to your sheets. Drag schedules, legends and the index to the appropriate sheets. Number and rename the sheets corresponding with the views you have included. Clean up the graphics wherever possible.

CG.7. If you haven't already, sort your sheet list.


The sorted list will look something like this...


CG.8. When you drag a level to a sheet the name of the view is applied to the detail title, but in the case of a floor plan, the detail title should read Level 1 Plan not Level 1. If you rename the view in the Project Browser to Level 1 Plan, the change will be made to all appearances of the view name. We don't want that because it would include the names of the datums that appear on the elevations and section. The datums should be Level 1, not Level 1 Plan. To change the detail title without changing the view name 1.) click on the detail title on the sheet and 2.) change the Title on Sheet.


The level datum should remain as Level 1 on your elevations and sections.

CG.9. Certain views are not to scale. This includes rendered images and symbols lists. Change these items so they are not to scale. Click on the view in the Project Browser. Right-click on the scale at the bottom, and choose Custom. Change the Display Name as shown.

CG.10. The column bubbles should be raised so they are above the sections and elevations. 1.) Click on a column bubble, and 2.) click on Edit Group.

Click on the column bubble and then 1.) drag the bubble by the small circle underneath the bubble, and 2.) click on Finish. 


All of the column bubbles in the group will be updated.

CG.11. If you have more than one drawing on a sheet, number them from left to right and top to bottom.

CG.12. With the exception of a rendering, all views should be the visual style called Hidden Line.

CG.13. The Underlay should be set to None for all floor plans and reflected ceiling plans.


P.1. To print go to the Menu Browser, and select the Print option from the Print menu.


P.2. Instead of printing to paper you will be printing to pdf. 1.) Select a printer and go to the printer. 2.) Click on the Combine multiple selected... radio button. This will allow you to generate one pdf file with multiple sheets. 3.) Click on the Selected views/sheets radio button. Choose all of the sheets in your project that are formatted for printing. 4.) Name your pdf so it includes your name plus the name of the project. 5.) Click on the Properties button. 


P.3. Go to the advanced settings.


P.4. Select a paper size to correspond with your titleblock. 


P.5. Click on Setup for additional setting changes. 


P.6. Zoom to 100% and alter orientation as needed.


P.7. Preview to see that the titleblock fills the sheet. The sheet should fill the entire white area on the screen as shown with the template titleblock below.


P.8. Open the pdf file and verify that all of the sheets in your set have printed. Submit the pdf and the Revit file.

P.9. Print a hard copy of your pdfs and submit for review. Please note that you can print a reduced size set to 11" x 17" paper.